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Winding down your Digital Ecosystems for the year- how to archive a Microsoft Team

Archiving the Team means that all the files, conversations and OneNote are kept safe for future use, without an adult having to worry about potentially missing an alert, or forgetting a scheduled Team class meeting.

Packed up your classroom? Got a plan ready for summer? I hope that it does not involve worrying about the state of your Class Teams or getting disturbed by students.

Winding down the year includes safeguarding yourself and your students from any disturbances throughout your break. Like with anything school related, you want to make sure you do not delete something that somebody else may find useful. Archiving the Team means that all the files, conversations and OneNote are kept safe for future use, without an adult having to worry about potentially missing an alert, or forgetting a scheduled Team class meeting.

Follow these steps to archive your Teams across your school campus. If you want to do this for your classes only, or restore an archived Team, this is also possible with the instructions below.

Archiving means:

  • The Team will become Read-Only, accessible through the Archived section of Teams.
  • All scheduled meetings attached to the Teams will be cancelled
  • The conversation wall will become Read-Only
  • All resources will become Read-Only
  • Assignments and the resources attached to the assignments will become Read-Only
  • Teachers and students will still be able to view and edit the attached OneNote Class Notebook
  • Owners have the option to “Restore” the Team and remain responsible for materials and interactions within that Team.

You do not need to do anything to archive your Teams if your IT Manager can archive the students across campus.

If you want to do this yourself, please follow the instructions below to find, archive or restore your Teams.

Viewing your Teams to find your Active and Archived Teams

On your Teams homescreen, click on the small cog and go to Manage Teams.

Small cog at the top
You will find Active and Archived Teams

Scroll down to the bottom, where you will find your Archived Teams

To archive a Team, you need to be an owner. Click on the three dots next to an Active Team and select Archive.

To restore an Archived Team, click on the three dots next to the Team name and “Restore Team”.

I hope that helps! Hope you all have a happy and peaceful summer, whatever you decide to do 🙂

By Linda Parsons

Author of Digilin Learning.
Follower of Educational Technology enthusiasts, of all subjects. I am an MIE Fellow, Apple teacher and Google Educator. If it can be used as a learning tool, I will be keen for it. Currently a science teacher in the UAE.

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